Erasmus + programme conditions and documents

ERASMUS+ programme conditions and documents:

Application for student mobility in academic year 2017/2018 have been completed.
 
New application will be opened in the autumn of 2017 for the academic year 2018/2019.
Info will be published on the web site news for students.
 

 

1. Application + the selection procedure

The International office at the Rectorate, CTU in Prague opens up for all those interested in participating in the Erasmus programme + in the academic year 2017/2018 applications for study mobility.
 

Applications to the program in the academic year 2017/18 were open from 7.11. till 5.12.2016 .

Students apply throught the online application www.mobility.cvut.cz (only in Czech language) and sign up also for language test (English and German). If you student plan to study in other languages they must submit language confirmation till January 18, 2017 to Mrs. Kulhánková (International Office of FBME, 5th floor, room No. B506).

FBME CTU rules for assignment of places in ERASMUS+ program for students here.  

List of agreements with partners schools here (appropriate study branch listed for each agreement - full text in Czech). List of agreements in English available also here.

International student in Bachelor´s degree level choose study branch AJBMT (Biomedical Technician) and International students in Master´s degree level choose study branch AJBME (Biomedical Engineering) or AJPMB (Instruments and Methods for Biomedicine).

After successful completion of the test from English or German will be organized oral interview with English lectures. After oral enterview will be set level of language (CEFRL).

What to do if you are nominated for study abroad?

2. Documents before you leave:

  • Comparative sheet - must be approved by guarantor of study branch and then submit at the International office to Mrs. Kulhánková (room B506)
  • Learning agreement
  • transcript of records (isuedd by Study department of FBME)
  • Application form (from web site partner university) or if application from online application is not printable student will use CTU form
  • Confirmation of study period - student fill in and ask for confirmation at the partner university before departure
  • Transcript of records from partner university (after arrival)
  • Recognition sheet after arrival

3. Completions of your personal data in the application

After your succesfull submission of your required documents at the partner school (according to their requirements) and International office of FBME, you will get an e-mail message about your completion of the information in your application at http://www.mobility.cvut.cz (all necessary information).

 

4. Contact with your partner school

After receiving your application to study the host university you should contact you to give you the most current information and brought with you to different business issues (changes to the curriculum, accommodation, getting there etc.). After their decision you should get the official confirmation of acceptance for studies (Letter of Acceptance), which they should sends you with the completed study plan.
 

After that you should begin to handle the other formalities-health insurance, finance etc.

5 . Accommodation + Orientation week

Submit an accommodation form in a time according to the instructions of the host university which you can find on their website or will be sent together with the admission letter. In some universities it is necessary to book accommodation well in advance. Some universities (Spain, Italy) do not have rails or accommodation provided by the University is too expensive, so the students provide accommodation themselves.

Many universities organized The orientation Week for their arriving students before the start of the semester. The orientation week usually takes a week and is specialized to the necessary formalities, registration, getting acquainted with the University, getting to know other exchange students. We encourage you to attend this event.

 

6. Health Insurance

Leaving student under Erasmus+ programme shall ensure medical insurance (insurance for all medical costs recommended) valid for the target country before leaving for abroad .

 

7. Financial contract

Scholarship to study at a foreign University, you will be granted only on the basis of a properly concluded contract parties.

The amount of the scholarships for the academic year 2016/2017 is established the National Agency for Erasmus + uniform for all schools in the Czech Republic, specific grants are differentiated depending on the country of residence, country of residence are divided into three groups with the level of grants 300 EUR/month, 400 EUR/month, 500 Euros/month.

Before signing the conctract for study:

1) read at home text of the Financial Contract (only in Czech language)
2) To draw up a contract, you must appear in person, we recommend 1-2 weeks before the scheduled time of departure, make an appointment, preferably by phone. We recommend that you order your dates for drafting contracts with several weeks ahead of time because of the CTU will depart each year, several hundred students and the dates you are interested in, it can be occupied by another student. For the signing of the contract you must have a correctly filled all information in the database at https://mobility.cvut.cz

3) You must complete a mandatory language test in the working language of study in the OLS (you will be informed by email)
4) and you must provide the following materials:

  • Letter of acceptance from the partnerUniversity (Letter of Acceptance) or any other documents stating the length of study stay at the partner school-academic calendar invitation printed on the Orientation Week.
  • Learning Agreement endorsed by the sending and receiving University, an official of the European Commission form for Erasmus + (copy)
  • Acknowledgement of health insurance for the period of study (copy)
  • Confirmation about study and confirmation about your successfull enrolment to the semester. Students leaving for summer semester before signature of the contract parties must prove that they have fulfilled all the requirements for their winter semester and are enrolled to the summer semester.
  • Application for award of scholarships abroad (only in Czech language) with details of your bank account to which you want to convert the financial contribution. If you are not the owner of this account, you must attach the consent of the account holder.
  • signed affidavit (only in Czech language)
The length of stay indicated in the subscription contract, you can include only the period of the study, i.e. stay. as the beginning of the stay shall be the day of commencement of teaching at a partner school. A stay should be terminated on the date of the last examination. Because this information is not on the day of signature of the contract parties unknown, may be the contract drawn up for the period up to the end of the ordinary exam period (i.e. not count also the period for the correction terms).

Students who will be at the partner school work under the guidance of foreign instructors at your Bachelor/Master thesis/dissertation must of course be on the period when they trainer will be able to pay in advance (by the deadline of signing the participation agreement) agreed and for the period of study will be considered to be agreed this year.

The purposes of the contract for the CTU Vice-Rector for international relations, signing and after its signing you can take one original.

The allocated funds on the bank account denominated in your name. In exceptional cases, you can send money on the account of another owner, if possible, of a family member.

 

8. At the foreign university

1) Check-in

All students must check-in on the Migration Police of the country. The Department of foreign relations of CTU will prepare on the day of signature of the subscription to all of our students participating in the Erasmus+ programme and confirmation of the grant award.
 

2) Enrolment to study

Receiving institution will inform you about term of registration and all other entry formalitie.
 

3) Confirmation of the Erasmus+ study period (registration)

Ask immediately upon your arrival at receiving institution for the confirmation of the beginning of your stay. Your date of arrival and enrolment must agree with the date of the beginning of the stay referred in your financial contract.
 

4) The communication with the Department for foreign relations at CTU

Upon arrival abroad sent on email (dana.mrkvickova@cvut.cz, helena.holmerova@cvut.cz) contacts to you in a foreign country (e-mail, home address, contact phone, fax, etc.). This allows us to inform you about any changes in the financing and about any other important matters.

5) Changes to the Learning Agreement

If you will expect any changes in the study after Your arrival at the foreign university, compared to the originally approved Learning Agreement preparation, you must make these changes as soon as possible by filling in the Changes to the Learning Agreement. Form should be signed by both institutions. Changes msut be first consult with your faculty and guarantor of your stuy branch and sent filled form to the International office of FBME to Mrs. Kulhankova. For each changes in the new LA is necessary to updated comparative sheet as well.

 

6) Confirmation of the Erasmus+ study period 

One more form must be fill in before end of  your stay abroad Confirmation of your completed Eraasmus+ study period. Ask International office or Study department of the partner University for signature. This confirmation must be submitt at Department of foreign relations of CTU no later than 10 days after the end of the stay provided in the Financial contract. It is possible to sent scan first and then deliver the original after your arrival.

Study period must agree with the period mentioned in your Financial contract. If your stay will be shorter, you will have to pay money back in the amount number of missing (undocumented) days.

9. After your return

After your arrival back you have to submitt:

If you will not be able to obtain at the foreign University a Transcript of Records within 14 days after the end of your stay, you must immediately inform Department of foreign relations of CTU.

In the case of the work on the Bachelor or Master thesis you need also the original confirmation from a foreign supervisor on letterhead document that you worked there on your Bachelor or Master thesis under the supervision during the period from ... to ...exactly in accordance with your Financial contract. You have to submitt this confirmation not later than 10 days after the end of your stay.

From the academic year 2013/14 students must fill out a report on the website of the European Commission in English. Instructions for completing the report (login name and password) will receive each of the participants in a study abroad in the day official end stay on your email address. The report must be completed and submited by student himself.

Reports on the web page of Natiaonal agency of Erasmus programme